On-line Reporting System User Guide
On accessing the reporting system homepage you will see:
[PAGE 1]
TRRC Online Reporting System
Please use this form to report any Accident or Near Miss. There are four categories:
· Bad navigation/Behaviour, which is self-evident;
· Regional General Incident/Near Miss, which is defined as any incident that is not "Reportable" that, if reported, would add to risk reduction. This can be an insignificant (to you) near miss that may identify a local potential danger or just a wish to report bad language;
· ARA-Reportable Incident is defined as one involving signficant damage or ANY injury to a person. For the Thames Region significant damage is defined as that over £99.00 value (not cost);
· PLA-Reportable Incident is the same as the Thames Region but with a value of £500. When you have completed the form you may print it out for your records or save it electronically.
Choose the type of report you wish to complete, using the dropdown box below: .
You have TWO choices -
Bad Navigation/Behaviour
or
Regional General Incident form
Each will take you down a different pathway.
Let’s take Bad Navigation first
[Page 2]
Identification of reporting person - Options
*
You can be anonymous, fully identified or your identity known to us but is kept confidential.
If you wish to remain anonymous – put N/A in all the requests for names etc
[Page 3]
Location
Choose a Rowing Location from the drop down menu
*
Note: only the Tidal Thames is working in this pilot so, if you come from EA waters, you still need to select this option and put the proper location in the text box.
[Page 4]
Your Contact Details
This is self-evident
[Page 5]
Tideway Location
If you are on the Tideway use this 'easy locator box' and use the supplementary box for the exact position. If elsewhere, put the location in the text box immediately following.
*
The locations are self-evident but if you come from EA waters put in option “(n) Above Teddington and elsewhere”
[Page 5 cont’d]
o There is a text box to specify precisely where you are either on the Tideway or elsewhere.
o Drop down box for the state of the Tide if applicable
o The date and time
o An option for two boat types (if there are more use text boxes)
o An auto-fill for the name of the club being reported. Just type in the first letter of the name and you will have a drop down list of the club ARA code from which to chose. If you don’t know the club – state the division, if you can.
o If it is not an ARA club you are reporting, this text box is the one for you. It has been used for all sorts of river traffic, from Police launches downwards.
[Pages 6, 7 , 8 and 9]
You will now see four pages listing types of bad navigation/behaviour based mainly on the new TRRC/PLA Tideway Code. Select all that apply (use the control button where multiple selections are needed). On the fourth page there is a text box where you can enter any further comments not covered in the drop down boxes.
The first three pages 6, 7 , 8 deal with Rowing Craft
Next, comes 9 Coaching Launches at the end of which is a text box for any other river users or comments.
Now we come to Regional General Incident
Type of Report: Regional General Incident (See above) / Near Miss / etc
[Page 2]
(of this “pathway”)
Fill in the identity data (it is always confidential) – as this is a report, it will have less weight if it has no name on it!
[Page 3]
o The first text box here is to report any obstructions or hazards and you can ignore the rest of the form.
o Next is the ID of the boat being reported – if known
o Then we have the option of two boat types
o The Club being reported
o Date and time of incident
o Location dropdown with fine location text box
[Page 4]
o There is now a text box to give a brief description of the incident
o MOST IMPORTANT NOW are the categories of incident on water and land
o Injury text box
o Witness text box
o Names or descriptions of persons involved
o Cloud options
o Precipitation options
o Wind options
o Visibility options
o Tide if applicable
With these data being filled in properly we can automatically correlate accidents with conditions and build up a quantitative profile of these factors in relation to actual or near incidents
Chris George